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Prices and details checked in October 2026. Prices change, so we give ranges where plans vary.
Most small companies assume a team password manager means paying 1Password prices or settling for a free browser vault. The published price lists say otherwise. Proton Pass sells a business seat for $1.99 a month, and 1Password’s flat pack beats Bitwarden once you pass six people.
We reread six business pricing pages at the end of October and priced the yearly bill for teams of five to 25 people. You will see which plan matches your headcount, and the point where single sign-on starts to pay for itself.
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What teams report after months of use
Two kinds of praise return across brands: fast support, and a vault that follows people from Mac to phone. The stories below come from Trustpilot and the App Store.
A customer moving both business and personal accounts to 1Password wrote on Trustpilot that a support agent walked through every step, from the desktop app to the iPhone install.
Bitwarden draws long loyalty. One Trustpilot reviewer has used it for more than ten years. That user calls it the best password manager they have used, one that has “never let me down”. Another has used the apps on Mac, iOS and Windows for two to three years and notes that updates simply install the next time the app is closed.
On Trustpilot, Keeper has its own fans in the United States. One buyer ran a pilot test against other managers before choosing Keeper, and now uses it on a Mac and a Windows desktop. The passkey support and form filling won the day; the reviewer finds it “a little expensive” but worth the cost.
A second American reviewer calls Keeper “a great estate management asset” and praises its reliability. The learning curve exists, in that reviewer’s words, but “is worth the effort”.
What that means for your shortlist
Those stories point to three checks before you pick a team password manager: the extension, the off-boarding flow and the billing terms.
The extension is where people spend their day. Test it on every browser your team uses, including the one only the accountant prefers. Autofill that works in Chrome and stumbles in Firefox will push people back to sticky notes.
Off-boarding is the second check. When a sales rep leaves, the admin should revoke the vault in one click, then change the shared logins that person knew. Bitwarden Teams adds event logs, directory sync and SCIM, the standard that creates and removes accounts from your company directory.
Billing terms come last. Bitwarden bills business plans yearly only. The 1Password Teams Starter Pack covers 10 members minimum and stops at 20. Proton Pass needs at least 3 users.
Single sign-on (SSO) lets staff open the vault with their Google Workspace or Microsoft Entra ID login.
Yearly cost of a team password manager, 5 to 25 users
Proton Pass Essentials is the cheapest plan at every headcount. Its Professional tier is the cheapest way to get SSO. Prices are in US dollars, billed yearly, as published on each vendor’s page in October 2026.
| Users | Proton Pass Essentials ($1.99) | Bitwarden Teams ($4) | 1Password Starter Pack | Proton Pass Professional ($4.99) | Bitwarden Enterprise ($6) | 1Password Business ($8.99) |
|---|---|---|---|---|---|---|
| 5 | $119.40 | $240 | $299.40 | $299.40 | $360 | $539.40 |
| 10 | $238.80 | $480 | $299.40 | $598.80 | $720 | $1,078.80 |
| 15 | $358.20 | $720 | $598.80 | $898.20 | $1,080 | $1,618.20 |
| 20 | $477.60 | $960 | $898.20 | $1,197.60 | $1,440 | $2,157.60 |
| 25 | $597 | $1,200 | not available | $1,497 | $1,800 | $2,697 |
The formula fits on one line: monthly price per user, times 12, times your headcount.
The Starter Pack follows its own rule. It costs a flat $299.40 a year for up to ten members. Each extra seat adds $4.99 a month, so a team of 15 pays $598.80 a year.
The pack beats Bitwarden Teams from seven users, since six Teams seats cost $288 and seven cost $336. At 20 people it still saves $61.80 a year over Bitwarden.
For SSO, the gap is larger. At 20 people, Proton Pass Professional comes to $1,197.60 a year, about $240 less than Bitwarden Enterprise. 1Password Business costs almost twice as much as Proton Pro.
The six tools, one by one
Dashlane and Keeper show no business price on their pages. Bitwarden states its prices without tax, so budget for sales tax or VAT where it applies.
NordPass also sells business tiers. Its pricing page could not be checked for this comparison, so it stays out of the cost maths; confirm seats and contract length with the vendor before you commit.
Proton Pass: the lowest published price
Essentials costs $1.99 a user a month, billed yearly as $23.88. It covers vault, item and link sharing, a built-in 2FA authenticator, dark web monitoring and unlimited hide-my-email aliases. A 14-day trial comes first, and three seats is the minimum.
Professional, at $4.99, adds what a growing office asks for: SSO, SCIM, group sharing, detailed activity logs, enterprise policies and an SSH agent.
On the App Store, where the app holds 4.8 stars from about 8,800 ratings, a user who moved over from 1Password describes an easy switch. That reviewer keeps passwords, passkeys, cards and identities in it across browser and iPhone: “Would I recommend it? Yes, I would”. See Proton Pass for business.
Bitwarden: admin tools at $4 a seat
Teams suits an office that wants logs and directory sync without paying for SSO. Enterprise, at $6, adds passwordless SSO, enterprise policies and the option to self-host.
Browser extension reliability is a complaint that comes back in several Trustpilot reviews, where autofill sometimes misses a field. See Bitwarden’s business plans.
1Password: the flat pack for 7 to 20 people
The Starter Pack gives a growing team a fixed bill. Business, at $8.99 a user, adds SSO with Okta, Entra ID, OneLogin and Duo, plus user provisioning from Google Workspace, Rippling or JumpCloud. The trial lasts 14 days, without a card, and the brand scores 4.1 on Trustpilot from more than 12,500 reviews. See 1Password’s business plans.
Dashlane: three tiers, no price shown
Dashlane sells Password Management, Credential Protection and Enterprise. Its pricing page shows a dash instead of a per-user figure, lists Enterprise as custom, and offers a 14-day trial on Password Management. See Dashlane for business.
Keeper: SCIM and SSO on Enterprise
Business Starter protects five to ten users, and Enterprise adds SSO, SAML and SCIM provisioning on quote. Plans bill per user and per month, paid yearly, and the Business tiers offer a free trial, but no figure appears on the page. See Keeper’s business plans.
The mistake that inflates the bill
The costliest error with a team password manager is buying a pack sized for ten when the team has four people. The Starter Pack bills a full pack from day one, so a four-person agency pays $299.40 a year, about $75 a head.
The same agency would pay $192 with Bitwarden Teams and $95.52 with Proton Pass Essentials.
The opposite error also happens. A 20-person company signs up for 1Password Business at $8.99 a seat while nobody uses SSO. The pack would cost $898.20 instead of $2,157.60, for the same daily vault.
The 2026 Verizon Data Breach Investigations Report still lists stolen credentials among the common causes of breaches, though software vulnerabilities now come first. A shared vault closes that door only if everyone uses it, so price matters less than a tool your team will open every morning.
How we compared
Six tools sell a business plan, so those six are compared here. Each pricing page was read at the source in October 2026, and the yearly figures are our own arithmetic from the published rates. Buyer accounts come from Trustpilot and from Proton Pass’s US App Store page, all written in English.
Smart habits
Run the trial like a fire drill. Invite two or three colleagues, move one shared folder, then remove a test account and watch how long the off-boarding takes.
Print the admin’s recovery details and lock them in the office safe, then switch on two-factor sign-in for that account before anyone else’s. A locked-out admin can freeze the whole team for a day.
Your questions
What is the cheapest team password manager?
Proton Pass Essentials, at $1.99 a user a month billed yearly, with three seats as the minimum. If you need logs and directory sync, Bitwarden Teams at $4 is the next step up.
When is the 1Password Starter Pack worth it?
From the seventh seat. Six Bitwarden Teams seats still cost less than the flat pack, and the pack stops at twenty members.
Can I import passwords from my browser?
Yes, but plan the move. Export the saved logins as a CSV file, import them into the vault, then delete the file so plain-text passwords do not linger on a laptop.
Our verdict
A four-person agency should start with Proton Pass Essentials and revisit the choice at the seventh hire, when the 1Password pack becomes cheaper than Bitwarden Teams. Event logs without SSO point to Bitwarden Teams.
Need SSO? Among the plans priced here, Proton Pass Professional is the least expensive, at $4.99 a seat.
Read next
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How we work
At Biz Deals Corner, we check prices and official statuses at the source, never in competing comparison sites. We detail what is billed outside the plan, we flag solutions wrongly presented as certified, and we give no personalized tax, legal or financial advice: for that, consult a qualified professional. Our affiliate policy.
